1. What is in this policy? This policy tells you:
- what information we might collect about you
- how we might use that information
- when we might use your details to contact you
- what information of yours we might share with others
- your rights about the personal information you give us
2. Who are we?
3. What personal information do we collect?
The information we may collect about you will vary depending on how you interact and engage with us. It may include the following: a. General identification and contact information We may collect your name, address, phone number, email address, IP address, user name, password, age, gender, date of birth. b. Financial information We may collect your name, bank account and sort code. For example, if we need to pay you for winning a competition. c. Sensitive information We may collect your racial or ethic origin, political opinions, religious or philosophical beliefs, trade union membership, sex life or sexual orientation. e.g. radio discussions or survey answers you have chosen to provide on radio may indicate or tell us such information. d. Device information We may collect some technical information from devices (e.g. computer, mobile, TV, tablet, speaker or other voice-enabled devices) and web browsers. This might include IP address, device ID. We will uniquely identify each instance of that use. e. Marketing preferences We may collect information if you access our services or programmes such as how you use our services and the articles you read f. Information if you communicate with any of our stations or website If you call, text, email or otherwise communicate with us, we may collect your name, location and a brief summary of your contribution or opinion. Please note this may include sensitive information (e.g. political opinion, trade union) as above g. Location information When you first use our App, you will be asked if we can use your location in order to offer you services and information that is relevant to your area. We will also have information regarding your general geographic location based on your IP address and the GPS of your mobile device. h. Information on your activities outside Ocean services when you comment on Ocean We will not normally collect any sensitive personal information from you (unless you provide it to us as above), and will, in any event, ask for your express consent to hold this information if we need to do so. Please do not submit such personal information or sensitive information if you do not wish us to collect it.
4. What information do we collect about you from other sources?
We may obtain additional information about you from trusted third parties and public sources: a. to assist us in our marketing, including Online Behavioural Advertising, and to ensure that you receive adverts and other information that is relevant to you, For example, when you have entered a competition or completed a survey/questionnaire and have agreed that this data may then be shared with others including Ocean. This information may include details about our users’ demographics, interests and classifications and be used to place users in particular groups or segments for targeting advertising. Some of this information may also have come from publicly available sources. Please be aware that if you log in via Facebook or Twitter you will be giving Facebook and Twitter permission to share some of your details with us depending on your privacy settings on their site. For example, if your Facebook privacy settings are set to allow it, they will provide us with your public profile which includes your name, profile picture, emails address, age range, gender, language spoken and gender.
5. How do we use your Personal Information?
We have to have a valid reason to use your personal information. This is called a “lawful basis for processing”. We process personal information for the following legal basis: a. Consent We use your personal data if we have your consent. We rely on consent for the following: – to enable you to login to your account – to enable you to enter and process winners for competitions on our platforms (e.g. radio stations, websites) – to tell you about products, events, services and promotions that we or our third party partners are offering – to answer you when you have contacted us, or to respond to a comment or complaint – for marketing purposes – to send you notifications on your device if you have selected them You have the right to withdraw consent at any time. Where consent is the only legal basis for processing, we will cease to process data after consent is withdrawn. b. The processing is necessary to fulfil a contract We may process your data when we need to fulfil a contract with you. c. Legitimate Interest We process your data when it is in our legitimate interest to do this and when these interests are not overridden by your data protection rights. Our legitimate interests include: – to improve our content, products, services and customer experiences by monitoring your use of our services and working with our suppliers to improve the products and services we offer, develop new content and services – to create profiles for targeted advertising and marketing opportunities – to show adverts to the people most likely to be interested in the products and services being promoted – to ensure the security and integrity of our services – to ensure that our Websites and Apps operate effectively – to protect customers and other individuals and maintain their safety, health and welfare – for market research – to deal with your requests, complaints and enquiries We will use your information to deliver targeted advertising to you when you visit our websites. This is known as online behavioural advertising (OBA). It works by giving you adverts based on the way you have interacted with the website. For example, if you have been clicking on articles about pop music, you may be shown more adverts for live pop music events. None of the OBA techniques used will collect personal information such as your name, email address, postal address or phone number. If you would like more information regarding OBA and how to opt out, please visit http://www.youronlinechoices.com/uk/ d. Necessary to comply with a legal and regulatory obligations We may process your personal information to comply with our legal and regulatory obligations e.g. preventing, investigating and detecting crime, fraud or anti-social behaviour and complying with law enforcement agencies.
6. Who do we share your personal information with?
7. Personal Information relating to children and minors
Our services are not directed towards individuals under the age of 18. We do not knowingly use or process the personal information of children under 13 years of age either directly or indirectly.
8. How long do we keep your information for?
We hold personal data for different purposes and the length of time we keep your information will vary depending on the services or products we are providing. We will only keep your data for a reasonable period of time, which is based on the purpose for which we are using your data. Once that purpose has been fulfilled, we will securely delete that data or anonymise your information (so that we, or anyone else, can no longer tell that data relates to you) unless we are required to retain the data longer for legal, tax or accounting reasons. To determine the period we store personal data, we always stick to these principles: – we will only keep your information for as long as we need to – we think about what type of information it is, the amount collected, how sensitive or intrusive it might be and any legal requirements we design our services so that we do not hold your personal information longer than we have to.
9. International Transfers of Personal Information
Personal information which you supply to us is generally stored and kept inside the European Economic Area. However, due to the nature of our business and the technologies required, your personal information may be transferred to a third party service provider outside the EEA. These countries may not have the same data protection laws, including a lower level of protection. If we do need to transfer your personal information in this way we take steps to ensure your level of privacy including data minimisation, anonymising or pseudonymising data, undertaking due diligence on the recipients and putting in place contractual obligations on them to take care of your data, for example EU model clauses, or in the case of US recipients, a Privacy Shield certification.
10. Your rights in relation to how we use your personal information.
Data Protection laws give you certain rights in respect of your personal information. You have the following rights:
- Right to rectification
The right to have your personal data corrected if it is inaccurate or incomplete. You can also manage some of this yourself if you have registered with us via one or more of our websites.
- Right of access
You have the right to obtain your personal data from us. This is referred to as a data subject access request.
- Right to be erasure (“right to be forgotten”)
You have the right to be forgotten.
- Right to object and opt-out of marketing
You have the right to object to the processing of your personal data. This includes the right to object to direct marketing. You will always be given the opportunity to opt-out of further direct marketing when you receive such communications from us or you can contact us at [email protected]
- Right to portability
You have the right to move, copy or transfer certain personal information
- Right to restrict processing
You have the right to restrict the use of your information in certain circumstances
- Right to opt-out of automated individual decision-making (including “profiling”)
You have the right not to be subject to a decision based solely on automated processing, including profiling, which significantly affects you or produces legal effects. If you wish to submit a request in relation to any of your rights above, please contact us at: [email protected] Please note you will be asked to supply us with proof of identity before we will be able to provide you with a response
11. Contact Us and Complaints
The data controller responsible for your personal information Ocean Broadcasting Limited. If you do have any concerns we would like you give us the opportunity to know about them so we would encourage you to contact us first so we can try and to help you: [email protected] If you do not think we are handling your personal information adequately, you have the right to lodge a complaint with the Information Commissioner’s Office. Further information, including contact details, are available at ico.org.uk.